Dependent Care FSA (DCFSA) funds are added to your account throughout the plan year as payroll deductions are made.
Large eligible DCFSA expenses that exceed your account balance may be submitted as one claim, and once approved, will be reimbursed on a rolling basis. To get started, follow the same process you would to submit a regular reimbursement claim. Learn more: How do I submit a pre-tax claim for reimbursement?
Once the claim is approved, you will first be reimbursed the amount currently available in your DCFSA. Then, you will automatically be approved for additional reimbursements as funds are contributed to your DCFSA. Rolling claims will display as 'In Progress' on your Forma account.
Please note that rolling claims will only be approved for services that have already occurred, meaning that the dates of service must be in the past.
Example that will be approved: You paid $5,000 for a summer day camp with dates of service June 1 - June 30. You can file a rolling claim on July 1. For the rest of the year, that rolling claim will reimburse you as contributions are made to your DCFSA.
Example that will be rejected: You prepay $5,000 for preschool tuition with dates of service March 1 - March 30th. You paid the preschool on February 1st. You file a claim on February 2nd. This claim will be rejected because you are prepaying for services that have not yet been rendered.
Filing new DCFSA claims with a rolling claim in progress
If you submit a claim for more than one item, the most recent claim submitted will be paid off first. For example, if you submit a daycare claim for $2,000, the reimbursements will begin once the claim is approved and will continue until paid off. However, if you submit a separate $500 claim for an after-school program prior to paying off the daycare claim, the after-school program claim will take over the reimbursement cycle. Once the after-school program expense is paid off, the reimbursement cycle will move back to the daycare claim.